Our Opportunity
GPJ is hiring a Fabrication Producer to join our growing team.
This role is on-site, requiring you to report to our Nashville, TN office location a minimum of 5 days per week.
Your Role
You are the Fabrication point-of-contact during the initiation phase of a project to Accounts and Integrated Production. During the cycle of the project, you are also their escalation point. You collaborate with Project Managers (PMs) and the Director to monitor the overall health of the fabrication project. You also work on tracking all financials while assisting PMs in this process. Your role involves driving and collaborating with PMs to identify and document Scope creep and/or Change Orders.
Additionally, you work closely with PMs and Estimators to identify and document SCORES. It's crucial for you to maintain a holistic view of the program, serving as an escalation point for Fabrication PMs, Integrated Production, and all other project stakeholders.
Your Skills
KICKOFF PHASE
- Meet with Account and IP teams to develop program scope & collaborate in guiding the Client toward program goals
- Lead meetings with Creative Teams and 3D designers on proposed Fabrication methods utilizing GPJ best practices, automation and proven techniques.
- Identify primary fabrication locations in conjunction with fabrication leadership.
- Supply Accounts and IP teams fabrication and logistics workback schedules.
- Confirm appropriate PMs and shop labor crews.
ESTIMATING PHASE
- Ensure E&F document is current and available for large conferences; work with Estimators, Producers, and PMs to maintain order within the document. Assist in populating required information for estimating and production. Help identify appropriate zones and areas
- Collaborate with IP and Creative teams to identify fabrication opportunities.
- Ensure alignment of design/build processes with budgets, timelines, and creative direction.
- Liaison between Producers, Estimators, Creatives, Technical Directors (TDs), and PMs.
- Conduct regular open office hours to streamline communication and reduce meetings.
- Relay critical information to PMs or E&F Document as necessary.
- Communicate fabrication opportunities to IP teams based on given budget envelopes.
- Identify instances for subcontracting and maintain an overview of outsourcing activities. Ensure no partners are being overloaded
- Notify key suppliers of any significant potential needs
- Facilitate regular meetings with stakeholders to resolve issues, escalate as needed
- Support Estimator selling the final estimates and change orders.
- Utilize the “All In” Fabrication Budget Proposed Sample document as a script to the conversations.
- Ensure teams have properly allocated budgets for adjacent services needs (Logistics PM, Logistics handling, transportation, supervisors, post show returns and disposals).
FABRICATION PHASE
- Coordinate fabrication deliverables among various facilities and PMs to meet the requirements of large user conferences.
- Participate in bi-weekly one on one meetings with assigned PM(s) and Directors of Project Management.
- Monitor PMs' bandwidth and facilities, redirecting work as scope is defined and approved.
- With Director of Project Management assign work tasks as per project requirements.
- Coordinate with Logistics leads to meet workback time lines.
SHIPPING / SUPERVISOR / INSTALLATION PHASE
- Collaborate with Logistics and PMs to manage inbound and outbound fabrication freight, assuring proper manifest documentation and color-coded zone labeling.
- Collaborate with PMs and IP zone leads to determine supervisor needs.
- Facilitate supervisor scheduling.
- Architect an onsite escalation process for PMs and Supervisors.
- Attend and contribute to daily production meetings as necessary, disseminating pertinent information.
- Attend installation and dismantle, monitoring installation progress, conducting PM and supervisor check-in meetings and shifting resources as needed.
- Onsite escalation point for fabrication concerns, questions or redirection of resources.
POST SHOW PHASE
- Identify post-show inventory needs and delegate responsibilities to the appropriate facility PM.
- Ensure standard operating procedures for labeling items and inventorying post-show materials are followed meticulously.
- SOP should be items are labeled on the outbound of the show by zone producers with IGL labels supplied by Ops PM. ** items received not in inventory should be inventoried by container (SKID / CRATE) in: CLIENT-SHOW-XX##(SHOW NAME YEAR). Attach photo of package as received, label best guess as to contents
- Oversee the reconciliation of the FAB budget post-show.
Your Competencies
Solution Oriented: Fabrication- Even with tight project budget management practices, you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal.
Thoroughness: Fabrication- Ensure your work (and if applicable, the work of others) is complete and accurate. You can spot when details were overlooked, and take the initiative to complete the project, following up to ensure agreements / commitments are on track or have been fulfilled. When details are ambiguous, you ask questions to confirm you understand the expectations. Team members can easily follow your work, understand where you left off, and what comes next. You are prepared and organized for meetings and presentations.
Urgency- Decisive, responsive, and fast acting you achieve goals quickly both when working on your own and in collaboration with others. You demonstrate adaptability and agility when making on-the-spot decisions never sacrificing quality or work interactions. Cool under pressure. For the sake of time, you are able to eliminate unnecessary steps and use network resources to aid in project completion.
Foster Innovation- Drive, develop, or support new and improved methods, products, procedures or technologies. Devise new approaches to make improvements or solve problems. You constantly challenge yourself to come up with ideas that are on strategy, innovative, and transformative, and authentic to the client’s brand.
Your Experience
Minimum of (10) years of industry related estimating, event management or fabrication experience.
Estimated travel for this position is 30%
Your Impact
- Fabrication & Graphics
- Estimating
- Management, Delivery & Deployment
- Change Order Management
- Invoicing, Financial Reconciliation & Closing
Who We Are
GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies.
