Position Description
FF&E Specifications Writer – Hospitality Studio
We are seeking a FF&E Specifications Writer to support the delivery of thoughtfully designed hospitality environments for world-class brands. This role is essential in translating design intent into clear, comprehensive, and coordinated FF&E specifications that support brand standards, guest experience, and operational performance.
The FF&E Specifications Writer is responsible for developing and managing furniture, fixtures, and equipment documentation across a range of hospitality projects including hotels, resorts, and amenity spaces. This individual ensures accuracy, consistency, and alignment between design drawings, vendor information, and project requirements.
The ideal candidate is detail-oriented, highly collaborative, and passionate about hospitality design, materials, and product knowledge.
Key Responsibilities
- Under the guidance of the Hospitality Design Leadership, collaborate with hospitality studio teams to:
- Develop, write, and maintain FF&E specifications, schedules, and documentation
- Coordinate FF&E information across drawings, specifications, and procurement packages
- Ensure FF&E selections align with:
- Brand standards and design intent
- Guest experience, durability, and operational requirements
- Budget and project timelines
- Review design packages for consistency and completeness, including:
- FF&E plans, schedules, and finish palettes
- Vendor data, cut sheets, and shop drawings
- Support QA/QC efforts to ensure:
- Accuracy of product information, quantities, and specifications
- Coordination between design documents and procurement requirements
- Collaborate with interior designers, project managers, procurement teams, and vendors
- Serve as a resource for FF&E materials, products, and specifications, including sustainability and performance considerations
- Assist in maintaining and improving FF&E standards, templates, and libraries
Education
- Degree in Interior Design, Architecture, or related field preferred
- Relevant certifications (e.g., NCIDQ, CSI) are a plus
Experience
- 5+ years of experience in FF&E specification writing for hospitality interiors
- Experience working on hospitality projects such as hotels, resorts, restaurants, or branded environments
- Familiarity with FF&E procurement processes and documentation workflows
- Strong knowledge of:
- Furniture systems, custom furnishings, and vendor coordination
- Materials, finishes, and product performance (especially in high-use hospitality environments)
- Experience reviewing shop drawings, cut sheets, and submittals
- Understanding of contract documentation and coordination with design packages
Skills & Qualifications
- Exceptional attention to detail and organizational skills
- Ability to manage multiple projects and deadlines in a fast-paced environment
- Strong communication and collaboration skills across remote teams
- Ability to interpret design intent and translate it into clear, accurate documentation
- Familiarity with sustainable design standards (LEED, WELL, etc.)
- Proficiency in:
- Microsoft Office Suite (Excel, Word, Outlook)
- Bluebeam
- FF&E specification tools or databases (e.g., SpecLink, Excel-based systems, or similar)
- Experience working in a collaborative, geographically dispersed team environment using tools like MS Teams
